JTC Running Board of Directors Meeting Minutes August 2019

JTC Running BOARD OF DIRECTORS MEETING MINUTES

Tuesday, August 6, 2019

Location:  Mediterrania Restaurant; 3877 Baymeadows Road; Jacksonville, FL

President Larry Roberts called the meeting to order at 6:36 p.m. Directors present for the meeting were Doug Alred, Jane Alred, Nicole Andress, Christy Astorga, Bonnie Brooks, Errol Daniels, Susan Haag, Angela Harris, Dennis Harrison, Franz Lerch, Todd O’Donnell,Ty Payne, Larry Roberts, Larry Sassa, Paul Smith, Douglas Tillett, and Stuart Toomey. Stan Lambert and Jim Van Cleave were absent.

Approval of 6/4/19 (June meeting) minutes: On a motion by Todd O’Donnell and seconded by Ty Payne, the June board meeting minutes were approved as submitted.

Treasurer’s Report: Bonnie Brooks distributed copies of the Balance Sheet and the Profit and Loss Detail Statement through August 5, 2019. Line items discussed included income and expenses from Global Running Day, Gate River Run, awards banquet, Bolles, Facebook ads, and memberships.

OLD BUSINESS:

Emerald Trail Plan Update – Larry Roberts reported that the city approved budget includes the trail and it is in the capital plan along with McCoy’s Creek. The plan is budgeted over a 5-10-year period. There will be another demo mile presentation in late October or early November with more details to come.

Where to Run in Jacksonville on JTCRunning.com – Paul Smith reported that several popular routes have been added to the website and more routes and pictures will be added as time permits. It was mentioned to see if there was a way to track the statistics of the site in regard to the number of clicks and page visits.

JTC Running Promotional Video – Larry Sassa reported that the video has been added to our Facebook page and should be viewed by everyone if they have not yet done so. Also, he talked about how they were able to use the promotional video as a tool in their recent meeting with the city council.

Summer Camp Scholarship Program: Final Report – Doug Alred reported that there were 72 kids sent to camp this year. There were also 26 kids that did not receive scholarships so we may want to revamp the program next year. We have received numerous in-person and written “Thank You” letters from camp attendees. Doug also stated, “this is the best thing we do.”

Runner Friendly City – Doug Tillett reported that we are currently working on becoming a RRCA Runner Friendly City with hopes that maybe next year will gain this designation.

NEW BUSINESS:

Funding Request by Jeff Wight of JU – Larry Roberts spoke about a funding request that was received from Jeff Wight regarding the JU Running Lab and a graduate assistantship. Prior to the meeting, Larry forwarded the funding request for the JU Running Lab to the board members to review for discussion. An open discussion was had regarding the JU Running Lab and its use by club members. A finance meeting was called for further discussion of the funding request. Finance meeting scheduled for Monday, August 12th at 6pm at 7 Bridges.

COMMITTEE REPORTS:

Tijuana Flats Summer Beach Run – The kickoff was well attended by board members; however, runner turnout was less than usual. The race medal was passed around, which it was mentioned about possibly doing a series of medals which an example for next year could be a starship. Doug Alred reported that currently we have 600 entries, which we hope increase. We are all set with the city, the band, and volunteers. It was mentioned that parking is now subject to payment as most lots require payment.

Guana Trails Race – Sunday, December 1st

Last Gasp – Saturday, December 28th

Race Committee / Track Meet Committee – Larry Roberts reported that our track meet schedule for next year is almost set, however Angela will be reviewing for any conflicting dates. Angela Harris reported that Junior Olympics will be here in Jacksonville at UNF next year (7/22/20-8/2/20: Tentative). This event usually draws between 7,000-8,000 athletes. She stated that she will keep us posted so that we can assist and volunteer.

Classes & Clinics – No Report.

Community & Public Relations Larry Sassa reported that the JTC promotional video was used as part of their presentation when they met with the city council. The meeting was with City Council Chair Scott Wilson and Visit Jacksonville President Michael Corrigan. Topics addressed in the meeting included ideas and ways to work together, GRR construction plans and race, as well as what foreseen challenges for the next couple of years. It was stressed that the GRR is a locally owned and grown race that has numerous benefits to the community. Michael Corrigan’s job is to promote Jacksonville and a goal would be to make it a race weekend event where people would stay an extra day or two. Overall the meeting was deemed a success and a step in the right direction as all parties plan a vision for the next 5 years.

Finance – Bonnie Brooks reminded the board that the end of our fiscal year is August 31st. She also reported that $28,800 was the amount paid for the 72 kids to attend camp this past summer. Bonnie stated that we received a funds request from William Dunn for $2,000 for Porchfest. She stated that she has already spoken with him to inform him that we could not assist as his request is out of our previously established guidelines.

Membership – Membership is currently at 1,365.

Merchandise – Not much sales or online activity, however we were able to sale an ample portion of shirts during the SBR kickoff last night.

Communications: Newsletter, Social Media – The cutoff to submit an article or material for the next newsletter is the 15th. Discussion during Community and Public Relations.

Vision & Planning – No Report.

NEXT MEETING – The next board meeting will be Tuesday, September 3, at 6:30 pm in the Mediterrania Restaurant.

The June meeting was adjourned at 7:46 pm.

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