2008 November Board of Director Meeting Minutes

Monday, November 3, 2008

The Board had decided in October to change the day of this November meeting from the first Tuesday, which will be Election Day, to the first Monday. President Larry Roberts called the meeting to order at 7:08 p.m. (3rd meeting at this new time.) Directors Brenda Drake, Carol Fitzsimmons, Bobby Green, Owen Shott and Jim Van Cleave were absent.

Approval of 10/7/08 minutes: The October minutes were approved after a spelling error was noted by Lamar Strother. The error was corrected prior to the minutes being printed in the Nov/Dec edition of the newsletter.

Treasurer’s Report: Treasurer Owen Shott sent copies of our P & L Detail, our Balance Sheet, and our Budget vs. Actual page for review by the Board. Confusion existed regarding the positive vs. negative numbers on the P & L Detail. President Roberts will consult with Treasurer Shott for clarification and get back to us with clarification.

OLD BUSINESS:

Election of 2009 Board of Directors – Douglas Tillett is coordinating the election and will accept nominations and volunteers until November 15. Doug Alred made a motion that anyone running for the Board must be a JTC Running member since January of the year of the election. Thus, to run for the 2009 Board, the candidate would have to have been a member since January, 2008. Following discussion, the motion passed.
Arrangements with newsletter editor & layout artist – Committee Chair David Frank delivered a letter of expectations to incoming editor John Curran and will deliver a copy to layout artist Carly. David will be meeting with them during the coming weeks to coordinate the next issue of The Starting Line.

NEW BUSINESS:

We received a request from Robert Tindall for sponsorship of athletes he is coaching. The request is for $5,000 so the athletes can compete in selected meets and provide equipment. The request was referred to the Finance Committee.
We received a proposal from the American Heart Association to partner with them in their Start! Program for $75,000 for a year. The proposal was referred to the Finance Committee.
Douglas Tillett made a motion that, in recognition of their exemplary volunteer efforts, we comp one year of JTCRunning membership to Chris Twiggs, as our past newsletter editor, and to Trib LaPrade, who is handling our website. The motion passed.
Trib LaPrade noted that he’d received a request through the website from a Team in Training that wants to be affiliated with our club. He will forward to request to President Roberts for determination of the proper committee to address the request.

COMMITTEE REPORTS:

RACE COMMITTEE – There will be a meeting of the Race Committee on Tuesday, Nov. 18, at 7 p.m. at the Pizza Palace on Baymeadows Road.
Carrabba’s Summer Beach Run – Race Director Doug Alred said that a final accounting for the race would have to come from Treasurer Owen Shott, but it looks like it was a profitable event for our club. The board noted that partial results were printed in the newsletter and discussed whether we should reprint the entire results. The decision was not to print the entire results.
Winter Beach Run – The next WBR will be on Feb. 8, 2009. Doug Alred said the pre and post race activities will be in the Seawalk Pavilion.
Last Gasp – The race will be discussed at the upcoming Race Committee meeting. The Last Gasp will be on Sunday, Dec. 28, at 2 pm. Sweatshirts go to preregistered runners.

CLASSES & CLINICS – Our 5K Training Class, directed by Coach John Metzgar, is continuing to be well attended and all runners are making excellent progress.

COMMUNITY & PUBLIC RELATIONS – Larry Sassa said the committee didn’t have a meeting this month, but is focused on Gate River Run plans.

FINANCE COMMITTEE – A meeting will be scheduled in November, perhaps at the same time as the upcoming Race Committee meeting.

MERCHANDISE – We are in a good position with lots of stock available.

NEWSLETTER – Committee chairman David Frank reiterated the goal of printing the next edition of The Starting Line by December 1.

WEBSITE – Trib LaPrade continues to update the website.

SOCIAL & BANQUET – Our next event is the Christmas Social, to be held at the San Marco location of 1st Place Sports on Friday, December 5, which is also the evening of Holiday Magic in the Square. The committee is planning to host a family social event at Dave & Busters on Saturday, Feb. 21. We’re also trying to nail down the best race at which to hold a JTC Running post-race food-feed social. Possibilities include the Winter Beach Run or the St. Patty’s Day Run for a pancake breakfast.

VISION & PLANNING – No report.

BREAST CANCER MARATHON – During previous meetings, we had discussed whether we should rent booth space at the Breast Cancer Marathon Expo. Jane Alred had provided details of the expo and cost of the booth but we hadn’t taken any action. Douglas Tillett made a motion, seconded by Doug Alred, that we rent a “double booth” at the expo, as we want to be a visible presence at this race. The motion passed.

NEXT MEETING – will be Tuesday, December 2, 2008.

The meeting was adjourned at 8:11 p.m.

Douglas Tillett, acting JTCRunning Secretary, has respectfully written and submitted these minutes.

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