JTC Running Board of Directors Meeting Minutes
January 2, 2024
Location: Zoom Video Conference
President Douglas Tillett called the meeting to order at 6:34 p.m.
Directors present for the meeting were Christy Astorga, Bonnie Brooks, James Bryant, Amiee Cords, Errol Daniels, David Farraday, Robert Jones, Amy Kisz, Franz Lerch, Sean McCormack, Jeff Palmer, Todd O’Donnell, Larry Roberts, Larry Sassa, Jeremy Smith, and Douglas Tillett.
Directors absent from the meeting were Doug Alred, Jane Alred, Nicole Andress, Dennis Harrison, Stuart Toomey and Jim Van Cleave.
Marilyn Young, Editor of The Starting Line, was invited to the meeting but did not attend.
Election of Club Officers – President Tillett turned over the meeting to Larry Roberts to handle the election of 2024 officers. Larry asked for nominations.
President – Franz Lerch nominated Doug Tillett for president. Jeremy Smith seconded. There were no other nominations. The board unanimously elected Doug to another term as president.
Vice-president – Larry Sassa nominated Christy Astorga; Jeremy seconded. There were no other nominations. The board unanimously elected Christy to another term.
Secretary – Bonnie Brooks nominated Jeff Palmer; James Bryant seconded. There were no other nominations. The board unanimously elected Jeff to another term.
Director of Events and Membership – Franz nominated Amy Kisz; Jeremy seconded. There were no other nominations. The board unanimously elected Amy to serve in this position.
Treasurer – President Tillett selected Amiee Cords to serve a second term as treasurer. The board unanimously approved Doug’s selection of Amiee to serve in this position.
Approval of December (12/5/2023) meeting minutes: On a motion presented by Larry Roberts and seconded by Amiee Cords, the December minutes were approved by the board.
Treasurer’s Report: Amiee Cords reported the club’s financials and discussed in detail the Balance Sheet through December 31, 2023, as well as, the Profit and Loss Detail Statement for December. She reported the club’s current bank balances in our accounts. Funds were transferred from the money market to the checking account to cover bills.
Old Business:
SORBA JAX Sunbeam Trail Project – no report
JTC Running 2024 Board of Directors – Doug Tillet reported that for 2023 the size of the board was increased from 20 – 24 members due to the number of people interested in serving on the board. Since then, one board member moved away and another one has decided to step down. The board will have twenty-two members this year.
JTC Running Gate River Run Training Class – Doug Tillett reported that the class starts on Thursday. There are 47 paid registrations and 12 pace leaders. Registration is down from the past.
New Business:
Website ADA Compliance – Larry Roberts reported that Gifted Owl, who manages our website, said that an audit of our site indicated work was needed to make the site ADA compliant. For an additional $55 a month, Gifted Owl can provide ongoing maintenance of our website every 24 hours to ensure that all content updates and adjustments are accessible and compliant. No long-term contract is required. Amy Kitz noted we are not legally required to be ADA compliant. Board members indicated support for our website being ADA compliant. The board approved the additional monthly cost for Gifted Owl to provide the ADA compliant service.
Reports:
Community and Public Relations – Christy Astorga reported that, as planned, additional email blasts are being sent monthly. There was a runner of the month featured on Facebook last month.
In order to publish the club Newsletter in a timely manner, beginning in March, the deadline for articles will move from the 15th of the odd months to the 10th of the month. The goal will be for the newsletter to come out early in the even months. (A March 10th deadline will allow the newsletter to be published in the first week in April.)
Events and Membership – Larry Roberts reported that the membership now stands at 1,061; 70 of the new memberships came from people who signed up for the Last Gasp.
Finance – Amiee Cords reported that the 1099’s will be sent to the tax group shortly. The 990’s were filed last month.
Track Meet Series – Bob Jones said that he was in the final phase for planning the January meeting meet. He could use an additional volunteer or two. Registrations are pouring in for both the January and February meets. The track committee will be meeting next week. The committee will discuss holding a one-mile run on the Bolles track, maybe in July. The one-mile run could be a festival-type event or a traditional old- school mile run.
Bolles Wednesday Training Sessions – James Bryant said that everything is going well. He sent an email blast last month reminding JTC members to register for the 2024 track sessions. He hopes sending the reminder will increase the number of people who participate. Larry Roberts suggested putting something in the next newsletter to remind people about the track workouts.
Last Gasp – Larry Roberts said 234 people registered for the event, an improvement over the 141 registrants last year. It was a great race with perfect running weather and a full-house at the social event following the race.
IQ Fiber Winter Beach Run – Doug Tillett reported that that registration is open for the January 27th race. Larry Roberts shared that, for the first time in a long time, we have a title sponsor (IQ Fiber) for the Winter Beach Run. IQ Fiber is paying $3,000 to be the title sponsor.
Gate River Run – No report.
GRR Elite Athletes – No report.
JTC Booth at GRR Expo – Larry Roberts noted that there is only one board meeting before the Gate River Run. Amy Kisz will be handling the JTC Booth as the new Director of Events and Membership.
JTC Hospitality Tent – Larry Sassa said that he has started work for the JTC hospitality tent at the Gate River Run. With the increase in membership, more space and more food/beverages may be needed this year.
Racing Team – Larry Roberts asked if the roster of the 2024 racing team and Grand Prix races has been created. Larry offered to help David Farraday with it.
Club Telephone – David has started to handle. He had a couple of calls last month.
Classes, Clinics, Socials – No report
Vision & Planning – No report
Franz Lerch asked about a donation to Friends of Guana following the Guana Trail Races. Larry Roberts made a motion to donate $1,000 to the Friends of Guana. Franz seconded the motion. The board approved the donation.
The meeting was adjourned at 7:33 p.m.
Next Meeting – The next board meeting will be Tuesday, February 6, 2024, via Zoom.
Minutes submitted by Jeff Palmer, Secretary
