2010 May Board of Directors Meeting Minutes

JTCRunning BOARD OF DIRECTORS MEETING MINUTES
Tuesday, May 4, 2010

Location:Mediterrania Restaurant; 3877 Baymeadows Road; Jacksonville, FL

Vice-President Larry Roberts called the meeting to order at 7:09 p.m. Directors Margaret Barton, Colleen Clarson, Richard Fannin, and Michael Fitzsimmons, as well as President David Hall, were absent.David Moritz, our new Team Coordinator, attended the meeting as well.

Approval of 4/6/10 minutes: On a motion from Doug Alred, seconded by Trib La Prade, the April minutes were approved as submitted.

Treasurer’s Report:Treasurer Bonnie Brooks distributed copies of the Balance Sheet and the Profit & Loss Detail and then reviewed the documents with the board

OLD BUSINESS:

RRCA Convention Report – The RRCA’s annual convention was held April 22 through April 25 in Lakeland, Florida.Douglas Tillett was our representative at the convention.He gave us an overview of the most important developments from the convention.
Storage Units – a group of board members agreed to meet at our two side-by-side storage units at Mandarin Mini Warehouses on Friday, May 14, to make a “first stab” at cleaning them out.
By-Law Review Update – The Ad Hoc Committee that is working on the By-Law Review reported that their goal is to submit findings to the board by the August meeting.
Election Process Update – The task force’s goal is for an August completion of their work and presentation of their recommendations.
Statue Update – A number of board members have reviewed the two-foot-tall model of the statue.Discussion on the statue’s “look” was ongoing without a conclusion being drawn, other than Doug Alred said he’d travel to Derby Ulloa’s studio to see the model.Lamar Strother, who had been asked by Derby what name we would give the statue,made a motion, seconded by Douglas Tillett, that we publish a notice in the newsletter asking our membership to submit suggestions for the statue’s name.Following discussion, the motion failed by a vote of 10 to 4.An idea was floated that, perhaps, a 2nd plaque wouldn’t be needed for our 2nd statue, but that we’d use a single plaque for both statues.Doug Alred volunteered to contact Melody Bishop about that possibility.

NEW BUSINESS:

1.David Frank introduced Dave Moritz to the board.Dave Mortiz has volunteered to be our racing team’s coordinator.He distributed a detailed and well-thought-out plan for the board to review, with a plan cost of $15,000.David Frank made a motion, seconded by Douglas Tillett, that Dave be given the “green light” to start up the team, as the goal is to begin competition by Run For The Pies.The motion passed by a vote of 11 to zero.A Race Committee meeting was scheduled to look into the plan in a more detailed way – the meeting will be Tuesday, May 11 at 7 p.m. at the PizzaPalace on Baymeadows.

COMMITTEE REPORTS:

RACE COMMITTEE – The committee will meet on Tuesday, May 11, at 7 p.m. at the PizzaPalace on Baymeadows Road.

Gate River Run (3/13/10) – Director Doug Alred said he has nearly finalized the final reporting of the race to submit to the board of directors.

John TenBroeck Memorial Winter Beach Run – (2/14/10) – Race Director Doug Alred still anticipates that we will be making a donation as John’s memorial, which will be going to 26.2 With Donna.

GuanaRiver 50km Trail Run & Relay (3/27/10)– The results of the 50 km Trail Run have been posted and are available online.

Track Meets – Director Lamar Strother said that two of the meets have already occurred.He submitted a written accounting of the Mile Festival, which was held on April 9, to the board.The next meet will be an All Comers meet on May 28.

CLASSES & CLINICS – No report.

COMMUNITY & PUBLIC RELATIONS – No report.

FINANCE COMMITTEE – Treasurer Bonnie Brooks reviewed the meeting we held where Franz Lerch attended.

MEMBERSHIP – Director Rex Reed, Membership Coordinator, says that we have 785 member units at this time.

MERCHANDISE – Rex Reed pointed out that our website says shipping and handling for merchandise is $4 but it should be $6.

NEWSLETTER – Committee Chair David Frank expressed some of the frustration he has felt while heading the newsletter committee.Lamar Strother has noticed that The Starting Line doesn’t print our club’s telephone number and ask that it be added to future issues.The editor needs updated information for the weekly training runs.

WEBSITE – No report.

SOCIAL & BANQUET – Planning is underway for this year’s Awards Banquet – the date, time, and location still to be determined.

VISION & PLANNING – Committee Chair Doug Alred said he has filled out an application so that we can become a “friend of the park” – meaning BakerSkinnerPark.

NEXT MEETING – the next meeting will be Tuesday, June 1, at 7 p.m. at Mediterrania Restaurant.

The meeting was adjourned at 8:39 p.m.

Douglas Tillett, JTCRunning Secretary, has respectfully written and submitted these minutes.

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