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2009 November Board of Director Meeting Minutes

by | Jan 21, 2013 | Board Meeting Minutes

2009 November Board of Director Meeting Minutes

Tuesday, November 3, 2009
Location: Mediterrania Restaurant; 3877 Baymeadows Road; Jacksonville, FL

Vice President Larry Roberts called the meeting to order at 7:05 p.m. Directors Richard Fannin, Carol Fitzsimmons, Michael Fitzsimmons, and Sean McCormack were absent, as was President David Hall. JTCR members Rex Reed and Bill Dunn attended part of the meeting.

Approval of 10/6/09 minutes: Margaret Barton asked us to add a sentence under “old business” point number one, dealing with the Bolles Track, where we were considering financing Wednesday afternoon track workouts. The added sentence said that we would consider financing Wednesday morning track workouts under “new business.” The minutes were otherwise approved and the secretary has made that change.

Treasurer’s Report: Treasurer Bonnie Brooks distributed copies of the Balance Sheet and the Profit & Loss Detail and gave a verbal report of recent activity.

OLD BUSINESS:

Bolles Track Workout Status – Margaret Barton reported that the workout coaches are collecting waivers to turn in to Bolles. Word of the renewed morning and afternoon track workouts has been posted on our website and there was an email blast. She noted that we have a few “blackout dates” with which to deal. She said our payment has been sent to The Bolles School. Margaret reported 15 runners at the last morning track session.
Log of Board Action – Lamar Strother made a motion, seconded by Doug Alred, that we keep an ongoing log of board action – that is, motions made and passed. Lamar volunteered to be the keeper and maintainer of the log as it starts out. The motion passed.
JTCRunning Elite Cross Country Team – Reports from the Race Committee Meeting and an update from Rick Patterson via Owen Shott were given. The committee is still working on placing the runners, especially qualifying enough women to make a women’s team. The last race for qualifying for the team is Mandarin Run.
Statue – The Board of Directors studied a contract offered for our president’s signature by sculptor, Derby Ulloa. We noted certain guarantees that the contract called for us to make, such as repairs, which we cannot guarantee as the statue will belong to the City of Jacksonville and be out of our control. Trib La Prade made a motion, seconded by Larry Sassa, that we authorize President Hall to sign a revised contract that has the final paragraph deleted and the last sentence of the third paragraph deleted. The motion passed.
Elections – Douglas Tillett, Jane Alred and Bobby Green, serving as the Elections Committee, discussed our still-developing plans for the upcoming election. During discussion, we decided to limit the candidates’ bios to 100 words (for The Starting Line) and to try to include a photo of each candidate. The ballot would be included in the next edition of the newsletter and the ballots will be counted in December so that the 2010 board can be seated on January 6, 2010.

NEW BUSINESS:

Witnesses for Striders World Record Effort – Director Margaret Barton told us of an effort by The Florida Striders to set a world record in an upcoming one million meter relay over four days in early December. In order to qualify as a record, witnesses who are not members of The Florida Striders must observe the runners to verify the distance was covered in the time stated. Margaret made a motion, seconded by Mark Ryan, that we publicize their need for these witnesses on our website and any other way we can. The motion passed.
Bill Dunn told us of a new race he wants to stage, to benefit the Guana Tolomato Matanzas National Estuarine Research Reserve (GTMNERR) and the Friends of the GTM Reserve, which would be a 10 km race on Sunday, February 7. His main purpose was for JTCRunning to make it “our” race, which would cover it with our insurance. Douglas Tillett made a motion, seconded by Bobby Green, that we adopt the GTMNERR 10K and provide a $500 donation to the race. The motion passed.

COMMITTEE REPORTS:

RACE COMMITTEE – Committee Chair Doug Alred said the committee met in October to discuss the Elite Team Cross-Country race in Lexington, KY, and our ongoing process of selecting a men’s and women’s team to run for our club. The committee also discussed a request for support from Step Up Florida. The Race Committee did not recommend a financial donation to that event but referred the request to our Community & Public Relations Committee to see if we wanted to have a presence there. Doug plans to call another Race Committee meeting in November.

Last Gasp – The race is on track for Sunday, Dec 27, at 2 p.m. at JU with Herb Taskett directing. Larry Roberts has volunteered to help with the results.

John TenBroeck Memorial Winter Beach Run – Race Director Doug Alred says the race is scheduled for Sunday, February 14. It will be a charity run, the post-race will be at the SeaWalk Pavilion, and race info will be published in early December.

Ginger Fannin Couples Relay – Douglas Tillett said he’d like to stage this race again, which has been absent for a couple of years, and has the OK from Richard Fannin to “take it over.” In the past the race has been around Valentine’s Day but the February race calendar is jammed full. We plan to get a group together to help plan the race.

Gate River Run – Doug Alred distributed the 2010 Gate River Run Budget. He pointed out that while we lost some sponsors we gained some new ones. The 2010 race will have a new 5K course with a separate finish, which should help with getting participants to the 15K starting line. The race shirts will be “technical shirts.” The Board approved of the budget.

Guana River 50km Trail Run & Relay – So far, we are good-to-go.

CLASSES & CLINICS – Jane Alred reported the clinic in October needed more participants and urged everyone to plan to attend the November clinic with Kaplan Orthopedic. Other clinics are still being planned. Jane posed the possibility of our participating in the San Marco Christmas again this year.

COMMUNITY & PUBLIC RELATIONS – Committee Chair Larry Sassa reported that the committee had met and decided to recommend that we make a donation to Step Up Florida, of $1500 to be a “gold level” sponsor. During discussion it was clear that the board was divided on whether to make the donation or not, although posting our tent at the “expo” seemed appropriate. The committee will meet again to re-discuss this event and present their recommendation at a future meeting.

FINANCE COMMITTEE – No report.

MERCHANDISE – No report.

NEWSLETTER – Committee Chair David Frank said that even though the “deadline” for our next issue is Nov 15, John Curran is hoping for submissions by Nov 10, since there is so much to put in this issue and since Thanksgiving chews up a lot of his editing time. Lamar Strother made a request that photos in the newsletter have a “white area” around them to enable him to make notes on the copies he keeps for historical purposes.

WEBSITE – No report, but we briefly discussed the Volunteer Rewards Program.

SOCIAL & BANQUET – The committee is hopeful we can have a December social, perhaps along with the San Marco Christmas event.

VISION & PLANNING – No report

NEXT MEETING – the next meeting will be Tuesday, Dec 1, 2009 at 7 p.m. at Mediterrania Restaurant.
The meeting was adjourned at 8:40 p.m.

Douglas Tillett, JTCRunning Secretary, has respectfully written and submitted these minutes.

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