Tuesday, June 2, 2009 Location: Mediterrania Restaurant
3877 Baymeadows Road
President David Hall called the meeting to order at 7:14 p.m. Directors Doug Alred, Jane Alred, Richard Fannin, Michael Fitzsimmons, Sean McCormack, and Jim Van Cleave were absent. Director David Frank consulted with us for part of the meeting by cell phone. Rex Reed, Membership Coordinator, was present when the meeting started.
Approval of 5/5/09 minutes: A motion by Bobby Green to approve the minutes, seconded by Mark Ryan, passed.
Treasurer’s Report: Treasurer Bonnie Brooks noted that our CD’s and investments had gained value since the last report. The board was notified that we have received an extension for filing our federal tax forms until August 15. Lastly, the State of Florida sent our Tax Certificate of Exemption, which we received on June 2. Everyone appreciated Lamar Strother’s persistence in obtaining this form.
OLD BUSINESS:
Companion Statue for The River Runner – Lamar Strother made a motion that the JTCRunning Board of Directors authorize him to talk to the officials in the City to see if the way be clear for JTCRunning to donate a female statue to the city. It was seconded by Douglas Tillett. After considerable discussion, which ended up focusing on the intent of the motion only to authorize Lamar to investigate the possibility of adding a 2nd statue on the Northbank Riverwalk, the motion passed – 10 aye, 1 nay.
RRCA Membership – in the May minutes it was noted that our membership with RRCA had accidentally not been renewed. Doug Tillett informed the board that we corrected the situation and successfully renewed our membership during May.
1st Place Sports Contract for Race Management – discussion of this old business was moved to the end of the meeting.
NEW BUSINESS:
Fund Raiser 5K at Englewood – Doug Tillett made a motion, seconded by Bobby Green, that we support the FROG 5K Fundraiser at Englewood High School by paying up to $400 for their race tee shirts. Following lots of discussion, the motion passed – 7 votes aye to 6 votes nay.
Summer Camp Grants – Doug Tillett presented a motion at the request of Doug Alred, which was seconded by Lamar Strother, that we increase our budget for Running Camp Grants from $2,500 to $5,000 because of the large number of requests we had received. Part of the lengthy discussion that followed included Larry Sassa’s suggestion that we ask the grant recipients to do something for us – perhaps work at a race or write an article for The Starting Line. No requirements were added to the motion for this, but Margaret Barton volunteered to help notify the camp runners of our request. The motion for the funding increase was approved by a vote of 12 to zero.
COMMITTEE REPORTS:
RACE COMMITTEE, Gate River Run, RITA CASH, and Summer Beach Run – had no report due to Doug Alred’s absence.
Track Series – Meet on May 29 – Lamar Strother described a disagreement that occurred at the meet regarding the PAL team, who registered for a relay after our official cut-off time because of complications involving an automobile fire and the team not knowing of the cut-off time. During discussion, David Frank phoned in to detail plans for future meets to ensure this problem would not recur.
CLASSES & CLINICS – no report, as Jane Alred was absent.
COMMUNITY & PUBLIC RELATIONS – Margaret Barton has reserved Friday evening, August 14, as JTCRunning night at the Sulzbacher Center to feed the homeless.
FINANCE COMMITTEE – Bonnie Brooks, Treasurer, reported the committee met on Tuesday, May 12, at the Panera Bread on Hendricks, and was presented with a proposal from the American Heart Association, that we partner with them on their Start walking program. Finance’s recommendation was that we concentrate on promoting our own running programs instead and thereby grow our organization from within.
MERCHANDISE – No report.
NEWSLETTER – We expect the next issue to be mailed at the end of the week.
WEBSITE – No report.
SOCIAL & BANQUET – The Awards Banquet will be Sunday, June 28, at Mediterrania Restaurant.
VISION & PLANNING – No report.
GATE RIVER RUN CONTRACT – President David Hall reminded the board that the Executive Committee has been working with the attorneys we hired to write a contract for Doug Alred and 1st Place Sports Management to direct the Gate River Run for the coming five years. Copies were distributed and all board members present reviewed it. Larry Roberts made a motion, seconded by Lamar Strother, that we approve the contract and present it to Doug Alred for his signature. Following discussion, the motion passed by a vote of 11 to zero. All copies of the contract were then collected by President Hall for safekeeping.
NEXT MEETING – since we customarily do not meet in July, the next meeting will be Tuesday, August 4, 2009 at 7 p.m. at Mediterrania Restaurant.
The meeting was adjourned at 9:36 p.m.
Douglas Tillett, JTCRunning Secretary, has respectfully written and submitted these minutes.
